[ Help Home - Modify? || Cancel? || Delete? || Access? ] WebNotice home

About WebNotice:
Submitting/Posting Notices

This is a single document -- why not print a copy for future reference??

WebNotice is an electronic system for distributing seminar notices to the UofT community. This document describes how to submit seminar notices to this system. Ways of accessing the posted seminar notices are described elsewhere.

Only authorized users can submit seminar notices to the distribution lists. If you or your Department wishes to use this system please contact the notices system administrator. He or she will add your Department to the system and provide you with a password authorizing you to deposit seminar notices.


How To Submit

Step 1: Select the Department

The first step is to access the Departments page -- this allows you to select the Departmental (or Divisonal) group under which you wish to place your notice. You then press the Create Seminar Notice button. This accesses a fill-in form, into which you enter details about the notice.

Step 2: Fill-in the Form

The form has text boxes and pull-down menus with which you can enter all the important details about the seminar.

Organization:
The first pull-down menu allows you to select the Organization within the department under which the notice should be registered. If you are posting for the Department itself just select Department.
Event Type:
The second pull-down menu allows you to select the type of event. If nothing else fits please select Misc. In this case you should also contact the notices system administrator so that he or she can add an appropriate category.
Time and Date:
Please use the suggested formats for the time and date -- the program that distributes the notices must be able to interpret these numbers in order to post the notice on the appropriate date. Don't worry if the box seems to short -- you can type beyond the end of the box, and the text will scroll along.
Location:
Please give the Location and Room number of the talk. Complicated instructions should go in the Other Information section (see below).
Speaker:
Please give the name of the speaker.
Affiliation:
Please give the affiliation of the speaker. When a seminar speaker is affiliated with multiple departments or institutions, please place those institutions on separate lines in the Affiliations input area. This allows for proper formatting of the seminar notices.
Title of Talk:
Please enter the title of the talk.
Talk Abstract:
Please enter the talk abstract. Instructions for doing so are found just above the text input box.

NOTE -- You must fill in ALL the above items in the fill-in form. If you are unsure of what to place in the text fields just put in something like "to be announced". The time and date, however, must be correctly-formatted times and dates, as the program checks to make sure they entries are valid.

The following Input fields are optional:

Other Information:
Please give extra information, such as: when coffee and doughnuts will be served, detailed directions to the seminar, etc.
Talk Sponsor:
The name of a particular individual or organization sponsoring the presentation.
Contact for Additional Information:
Enter the Name, Phone number, E-mail address and/or WWW URL that can be used for obtaining additional information. Any or all of these fields can be left blank.

Step 3: Press the Preview Notice Button

When you have completed the form press the Preview Notice button at the bottom of the document. If the form is incomplete or incorrect you will be presented with a list of the errors, along with a form for correction. If the form is complete and correct you will be presented with a preview of the document as it will be seen to users accessing the Web seminars listings. Please check carefully that the information is correct. If it is satisfactory press the Add Seminar button at the top or bottom of the page. If you have not already entered a username and password you will now be prompted for this information. Type the name and password into the boxes and press Accept to deposit the entry. At this point three things can happen:

  1. You entered an illegal username or password. You will get a nasty message, and the entry is rejected. Unfortunately there is no way to reset the username and password -- you will have to quit from your Web browser (Mosaic, Netscape, lynx, etc.) and start again from scratch.
  2. You entered a legal username or password, but that user is not authorized to submit a notice under the department and organization you selected. You will receive a notice to that effect, and the option of using the browser;s back button to return to the fill-in form, where you can select another organization. Unfortunately you cannot reset the username and password once they have been input into the browser -- you will have to quit from your Web browser (Mosaic, Netscape, lynx, etc.) and start again from scratch if you need a different username.
  3. You entered a legal username or password, and the user is authorized to submit a notice under the department and organization you selected. The notice is deposited, and you will see a message indicating success. You notice is now immediately available to the online University Community.

[ Help Home - Modify? || Cancel? || Delete? || Access? ] . . . WebNotice home