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Administering WebNotice
Overview of Capabilities

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There are two types of administrative users of the WebNotice System. These are:

Regular Users
When authorized to do so, regular users can add, modify or delete notices under departmental groups. The authorization phase requires a username and password: the user is prompted for this information when it is required. Each user can change his or her password using the change password form. Don't forget your password!

Even with a username and password, a regular user must be attached to a department and group before he or she can post notices under that group. This association is created by the superuser, who has the authority, for a given department, to attach any regular users to any of the groups registered under the department.

Super Users
Superusers, usually with usernames of the form supername, can make major configurational changes to the Notices system. Each department or organization registered with the WebNotices system should designate one person as the superuser. He or she will then be responsible for all configurational changes for that department or organization.

A superuser can do three things:

  1. Create new regular users, and assign them initial passwords (but a superuser cannot modify the password once the user is created);

  2. Modify information about existing departmental groups, namely::
    • associating regular users with a departmental group. Once associated with a departmental group, a regular user can create, modify or delete postings to that group.
    • Modifying the selection of listservs associated with the group: notices are mailed to each of the associated listservs.
    • Modifying the selection of newsgroups associated with the group: notices are posted to each of the associated newsgroups.
  3. Add new groups under the department. The superuser cannot arbitrarily create a group name, but must select a group from a provided list of available groups.

Responsibilities of WebNotice System Manager
The WebNotice System manager maintains three databases. These are:

  1. List of authorized listservs
  2. List of authorized newsgroups
  3. List of authorized departmental groups

If a superuser wants to add a listserv, newsgroup or departmental group to these databases, he or she must contact the WebNotice System Manager. If a superuser tries to use a listserv, newsgroup or departmental group that is not registered in these databases, the error will be noted and the transaction refused.


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